Business Trips and Expense Settlement
Manage business trips the modern way — combining fast expense settlement with full legal compliance for your organization.
Streamline business trip management — from the initial request and travel order through to final settlement. ChiliONE automates the key steps in the process, eliminates errors, and reduces the workload for employees and the HR department.
Business Trip Planning and Approval
Business Trip Requests and Travel Orders
Employees fill in electronic trip requests and travel orders, specifying the parameters of the trip, while the system ensures the accuracy of the data collected.
- You eliminate errors through automatic data validation at the point of entry.
- You save time by eliminating manual completion of paper-based forms.
Approval Workflow
Requests are routed to the right decision-makers, and the system supports their efficient approval based on reliably collected data.
- You speed up document flow through automatic routing of requests to decision-makers.
- You reduce delays through instant notifications and real-time access to data.
Business Trip Expense Settlement
Electronic Expense Settlement
Employees enter settlement data according to defined rules and attach the relevant documents directly in the system, ensuring the integrity of the process.
- You gain confidence that all attachments and documents are securely stored in a single digital location.
- You eliminate the need to physically deliver documents to the accounting department.
Automatic Cost Calculation
The system automatically calculates per diem allowances and business trip costs based on employee declarations and entered data, in accordance with applicable regulations.
- You reduce the risk of calculation errors through automated algorithms compliant with current regulations.
- You save time previously spent manually checking per diem rates and mileage limits.
Integration with HR and Payroll Systems
Approved settlements can be automatically forwarded to the HR and payroll system to initiate payment.
- You accelerate expense reimbursements through direct data transfer to the payroll run.
- You avoid duplicate data entry across different company systems.
Complete Business Trip History
Full control over business trips and costs in one place — get instant access to history and data without unnecessary clutter.
Business Trip Management in One Place
Settlement Statuses and History
Employees and the HR department have access to the current status of each business trip and the full settlement history in one place.
- You gain instant visibility into the approval stage of every request and the expected payment dates.
- You eliminate unnecessary queries to the HR department through transparent access to historical data.
Central Business Trip Registry
All business trips and their settlements are stored in the system, making it easier to monitor, report, and audit.
- You simplify audit and review processes by having all documents in one organised location.
- You generate accurate reports and cost summaries in just a few seconds.
Benefits you’ll feel from day one
For employees
Simple submission and settlement of business trips in a single system
No need to prepare paper-based expense reports
Faster reimbursements and transparent settlements
Ability to add expenses and invoice photos on the go from mobile devices
For HR and Payroll Teams
Automatic calculation of per diems and costs in compliance with regulations
Significant reduction of manual data checking and entry
Fewer errors in settlements
Automatic transfer of data to payroll systems
For organisations
Reduction of trip settlement time by up to 50–70%
Elimination of paper-based document flow
Better control over business travel costs
A consistent and auditable settlement process
Fast and error-free business trip settlement
Plan business trips, capture receipts with your phone, and settle expenses in one click — thanks to full automation in the EOD system
Book a system demo
Want to see how the employee portal can relieve your HR department and streamline HR processes? Book a 60-minute system demo tailored to the specifics of your organisation.