ChiliCLM – Contract Registry

Contract Lifecycle Management – comprehensive contract management

ChiliCLM is a platform for managing all your company contracts in one place. Streamline record-keeping, collaboration on contract drafts, approvals and signing — everything you need to manage, track and finalize agreements in one transparent workspace.

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Full Contract Lifecycle Management

Contract Registry

A central hub for contract management. Permission-controlled access to contracts, monitoring and automated reminders based on key contract parameters, with data export for analysis.

  • All contracts in one place
  • Document access control – permissions tailored to organisational structure and confidentiality levels
  • Automated alerts on upcoming deadlines and key contract parameters

Team collaboration

Sharing drafts and contract documents with access control enables multiple people and departments to work on a contract simultaneously. The system versions documents with a full change history and author accountability, while built-in commenting replaces email exchanges.

  • Faster contract preparation thanks to parallel team collaboration without version conflicts
  • Full auditability of changes with the ability to revert to any previous version of the document
  • 80% reduction in off-system communication (emails, phone calls) thanks to a central discussion space within the document

Approval workflow

Multi-level contract approval with configurable approval paths. Integration with electronic signature mechanisms allows contracts to be signed directly within the system.

  • Compliance with delegation of authority – only authorised individuals approve contracts based on defined parameters (e.g. value, category)
  • 70% faster contract signing through electronic workflow and e-signatures
  • Full legal validity of documents with qualified electronic signatures

Configuration and automation

Low-code tools for self-service configuration of workflow paths and automation. Define your own contract types, document attributes and handling processes tailored to your organisation’s specifics.

  • A system that adapts to your processes, not the other way around
  • Standardised contract documentation through custom templates
  • Automation of routine tasks (reminders, escalations, status updates)

Analytics and reporting

Pre-built contract management reports with the ability to generate summaries by key criteria. Data export for further analysis in external tools (BI, Excel) for advanced analytics.

  • Access to key metrics in real time
  • Early identification of contracts requiring action (e.g. renewals, renegotiations) ahead of time
  • Analysis of contract process efficiency and detection of delays in their handling

Integrations

Seamlessly embed ChiliCLM into your existing toolset.

  • A single source of truth for contract data across financial, sales and analytics systems
  • Streamlined internal communication and contract deadlines through synchronisation with email, messaging apps and team calendars
  • Regulatory compliance through automated reporting to CRU JSF

Integrations and Electronic Signature Support

  • Podpis 1
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  • Podpis 4
  • Podpis 5
  • Podpis 6

CHILICLM effectiveness in numbers

How does implementing CHILICLM translate into measurable cost savings and time optimisation for your team?

50%
faster approval and signature collection
80%
reduction in contract generation time
100%
deadline visibility and control
Discover CHILICLM

Frequently asked questions

Yes. The system supports any contract type, with self-service configuration of specific attributes and handling rules for each type. Each contract type can be described with individual parameters and have its own access and approval rules.

Yes. The configuration tools allow you to define virtually unlimited contract types with any attributes. You can create types specific to your industry (e.g. licence agreements, contracts for services, construction contracts, lease agreements) with dedicated fields, approval paths and document templates.

Yes. The approval workflow is fully configurable using low-code tools. You define who approves contracts, in what order and under what conditions. You can create different paths depending on contract parameters (type, value, spend category, etc.). The system supports sequential, parallel and conditional approvals, as well as out-of-office substitutions.

Yes. The system supports bulk import of contracts from Excel/CSV files or from other systems via API. We also offer a data migration service from other systems as part of the implementation.

Expired contracts are automatically archived. The system retains the full contract history, all document versions, correspondence and attachments. Archived contracts remain accessible to authorised users.

Yes. The system provides precise access control at the level of individual contracts and categories. You can mark contracts as confidential and share them only with selected individuals or groups (e.g. management, legal department). Access control also applies at the action level – you can define who can view, edit, approve or delete contracts. Every operation is logged, ensuring full auditability of access to sensitive documents.