Research Institute. Document management & process automation.
The Challenge
The National Center for Nuclear Research (NCBJ) is a large, complex organization with over 1,000 employees and multiple departments, labs, and facilities. With such scale, paper-based documents and fragmented internal communication started slowing things down.
The institute needed to speed up and improve how it handles key processes, especially in four areas: document digitization and organization, procurement and cost control, HR processes, and management of research projects.
The Solution
A project of this scale was a real challenge for both sides. After a detailed analysis by WebChili and the implementation of ChiliWorkflow, NCBJ got a solid tool for managing documents and approval processes while keeping data structured and high quality.
As a result, information is now much easier to access, and finding specific documents based on key criteria is quick and straightforward.
The Results
NCBJ employees actively use the system across all implemented areas. ChiliWorkflow helps streamline and automate purchasing decisions, while also improving cost control across the organization.
Key modules like office, contract, invoice, and application registers keep all documentation organized and easy to access, with smooth archiving when needed. On top of that, support for research project management gives full visibility and control over ongoing work and its progress.
Key benefits:
- full support for teamwork, remote work, and distributed teams
- easy-to-use tool available for all departments
- all documents online no printing needed, eco-friendly, with a searchable archive accessible anytime, anywhere
- faster information flow between employees
- standardized and simplified HR processes
